Food & Beverage Guidelines
The Orchard Café will provide all food and beverage services for tournaments and scheduled events. Outside food and beverages are not permitted on the premises unless special arrangements have been made with the café. If you choose to provide your own food and non-alcoholic beverages on property a $450.00 fee will be due seven days before the scheduled event.
Food Service: A variety of food service options are available for your event. Outside food may not be brought into the Club with the exception of charitable and fundraising events; see guidelines for charitable events below. The café is prepared to provide services from a buffet style breakfast bar, box lunches and dinner entrees. The event coordinator is responsible for establishing the food and beverage needs for their event and coordinating with the café manager.
Beverage Service: The Orchard, as a licensed premise, is responsible for the sale and service of all alcoholic beverages in compliance with state, county, and city laws and regulations. Due to these licensing regulations, no outside beverages may be brought onto Clubhouse property. The Orchard is required to request proper photo identification of any guest of questionable age and is required to refuse alcoholic beverages to any guest under age or who cannot produce proper identification. The Orchard reserves the right to refuse service to anyone who, in the staff’s judgment, is overly intoxicated.
F&B Schedule of Payment: An anticipated number of guests will be provided to the café manager thirty days prior to the scheduled event. A contract will be drafted between the tournament/event coordinator and will state the anticipated number of guests, the food and beverage services to be provided by the café, along with a price estimation. It is the responsibility of the event coordinator to guarantee the final number of attendees with the café manager no later than 15 days before the scheduled event. At this time a deposit will be required for parties of 40 or more. The required deposit will be 25% of the anticipated bill and is nonrefundable. If a guaranteed guest count is not received at this time the initial anticipated number will serve as the final guest count. If the number of guest in attendance exceeds the number guaranteed, an additional 10% will be added to the number of guests exceeding the guarantee.
A final invoice will be provided by the café manager at the conclusion of the event. The full balance is due in full at the conclusion of the event. Arrangements may be made ahead of time, at the manager’s discretion, to pay ahead of time or up to seven business days after the event has taken place. If full payment is not received within seven business days a late payment charge of 5% of the final bill will be added to the invoice.
Café Rental: The café may be privately rented for $450.00 per day if you wish to cater your own event. However, all alcoholic beverages must be purchased from the café.
F&B Cancellation: Food and beverage deposits are non refundable under any circumstance. Unless the tournament/event is cancelled in full 30 days prior to the scheduled date there will be a 10% charge for the anticipated cost of the event.